Around €500 in process costs for a single order?
Indirect purchases cost you more than you think. While your procurement team struggles with laborious one-time purchases, you lose time, money and strategic focus.
- Supplier search
- Quote comparison
- Order
- Invoice check
- Payment
What are process costs for one-time purchases?
Process costs per order follow a simple formula: steps involved times time per step times hourly rate, plus system costs.
For a single order: around €500.
80% of transactions, 30% of volume: procurement effort piles up where the least value is created.
The hidden costs
A "small purchase" quickly becomes a cost driver
- Korden IndustriebedarfOne-time purchaseVendor set up
- Ostheim ElektronikOne-time purchaseVendor set up
- Lindqvist ElektrobedarfOne-time purchaseVendor set up
- Haldenau BürobedarfOne-time purchaseVendor set up
- Korden IndustriebedarfOne-time purchaseVendor set up
- Ostheim ElektronikOne-time purchaseVendor set up
- Lindqvist ElektrobedarfOne-time purchaseVendor set up
- Haldenau BürobedarfOne-time purchaseVendor set up
Process costs explode
Each single order runs the same process as a large one.
Supplier master out of control
Each one-time purchase can bring a new supplier.
Control lost to workarounds
If the official process is too slow, departments order themselves.
Strategic focus gets lost
On average, procurement spends almost three quarters of its time on operational work, not strategic purchasing.
Source: Deloitte Global CPO Survey 2021
Your procurement. Radically simplified
One vendor for all your indirect purchases. Pedlar handles your spot buying from order to payment.
Where the process costs go away.
Fewer steps per order
No supplier setup
No onboarding per one-time purchase.
Personal service
Pedlar deals with the supplier.
Invoice per order
Always in the same format.
Complete paperwork
Order confirmation and invoice, every time.
Costs you can plan
Process costs
Up to 85% less process effort.
Pay-per-use
No fixed costs, no fixed terms.
No new process
Order by PO from your system.
Maverick buying
Every purchase runs as an order.
A short call shows what Pedlar can save you.
Five strategies compared.
Standardisation and leaner approvals
Forms, approval levels and deadlines speed up the visible process.
But it only works after the supplier is chosen.
Digitising the ordering process
Big effect on repeat orders with known suppliers.
A digital form for supplier setup is still a supplier setup.
Bundling and framework agreements
Where demand is predictable, bulk orders cut effort per line item.
A true one-time purchase cannot be bundled.
Outsourcing order handling
Frees up capacity for overloaded teams at once.
If the external clerk still sets up a new vendor, only the person doing the work changes.
Consolidating through one vendor
Works on every transaction, not just bundleable ones.
It changes the structure, not just a form.
What our customers say about Pedlar
With Pedlar we were able to handle our one-time purchases via credit card buys flexibly and efficiently. Working together was straightforward and cut our effort considerably. Overall, our experience has been very good.
Caroline LibawskiProcurement Expert · adesso SEA great way to support our procurement strategy. Tedious, high-effort one-off C-parts purchases can be handled efficiently and effectively thanks to PEDLAR's single-creditor solution. We are delighted and glad to have PEDLAR in our procurement toolbox.
Michael SchmidVice President Purchasing · WitzenmannWe are very happy with our work with Pedlar so far. For us, the big pluses are reliability and the personal contacts. Every question was always answered quickly and competently.
Daniela LappManager Purchasing · optoVisionDoing business with Pedlar stands out for its flexibility and reliable, solution-focused handling. We particularly value the quick response times and the collaboration, which helps us keep our purchasing processes efficient.
Patrick KarthTeam Lead Procurement · naturenergieGet to know the Single-Creditor Model in 30 minutes.
In the intro call, our sales team shows you how the model works, which orders it covers, what it costs and how to get started.
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Frequently asked questions
How do you improve one-time purchase processes?
Five strategies keep coming up. Four miss the real cause: supplier and vendor are set up anew for every one-time order.
How do you prevent maverick buying on one-time purchases?
Only a route faster than the way around it works. While the regular process takes longer, people keep working around it.
How do you make one-time purchases transparent?
If every one-time order runs through one vendor, the data meets in one place: one vendor, one invoice history, one answer to who bought what where.
How do you cut supplier invoice effort?
Accounts payable checks an invoice for 180 euros almost as closely as one for 18,000 euros. With Pedlar, all invoices come from one vendor.
How do you cut effort on tail spend?
Small orders run leaner when none adds a new supplier to the system. That setup is avoidable. New vendors per order count more than the number of orders.